Accrual management
Accruals on autopilot.
Eagl finds the costs that belong to the month, books the accrual once you approve, follows it until the invoice lands and reverses it. You review and sign off.
An accrual in Eagl followed through five steps. Find: on 30 September Eagl sees that Hooli Cloud hosting for September has no entry and no invoice, and proposes an accrual of €18,400.00. Book: Sofie M. approves it and it is booked in NetSuite on 610200 Hosting against 444000 Accrued costs. Follow: Eagl expects the invoice in October, then the reversal. Settle: invoice HC-10871 arrives on 14 October for the same amount, and Eagl has the reversal ready to book. Sign off: the reversal is booked, 444000 is back to zero and October is signed off on 3 November.
From cut off to sign off.
Eagl does the work at every step. You approve what reaches your ERP.
- 01FindEagl reads the service period on every posting and invoice, and spots costs that belong to the month but have no invoice yet.YouNothing to do
- 02BookEagl prepares the accrual, or the deferral schedule for an invoice that covers later months, with accounts and amounts filled in.YouApprove, and it posts to your ERP
- 03FollowEvery accrual is followed month by month, with the invoice, reversal or recognition Eagl expects next.YouNothing to do
- 04SettleWhen the invoice lands, Eagl matches it and prepares the reversal. A gap between accrued and invoiced is flagged.YouApprove the reversal
- 05Sign offEach accrual account is explained line by line. Review the month and sign off per account.YouReview and sign off
Accruals and deferrals.
A cost can arrive before its invoice or long after it. Eagl puts it in the months it belongs to, either way.
The work is done, the invoice is not in yet.
September hosting is accrued at €18,400.00 in September. When the invoice lands in October, the accrual reverses.
The invoice is in, the cost belongs to later months.
An annual licence of €60,000.00 is invoiced in October. Eagl sets up the schedule and recognizes €5,000.00 each month.
Where you come in.
When an accrual can't settle on its own, Eagl says why and prepares the fix. You approve it, close it or tell the agent what to change.
- Missing accrualSeptember rent never bookedRent for September has no entry and no invoice yet.Book accrual
- Missing deferralAnnual insurance expensed in one month€8,940.00 booked in October covers October to September.Set up schedule
- Missing invoiceLegal fees accrued, no invoice after two monthsExpected the invoice for the €6,500.00 accrued in Aug '26; it hasn't arrived.Re-analyze or close
- Amount mismatchCleaning invoice came in lowerExpected an invoice close to the €2,400.00 accrued; it came in at €1,968.00 (82%).Close with a note
- Missing reversalInvoice in, accrual still openExpected the reversal in Oct '26; €18,400.00 is still on 444000.Book reversal
- Balance unsettledAccrued costs not back to zero€120.00 is left on 444000 after the last invoice.Close with a note
- Changed in the ERPA booking edited after reviewNew booking on 3 Nov, after it was reviewed on 31 Oct.Review again
- Your own wordsTell the agent what it got wrong“The invoice is booked under Hooli Inc., look in November.”Re-analyze
Ready for the auditor.
Every euro on an accrual account traces back to an accrual. Sign off each account for the month, and Eagl flags anything that changes after.
| Accrual | Start balance | Accrued | Reversed | End balance |
|---|---|---|---|---|
| Hooli Cloud hosting · September | 18,400.00 | 0.00 | 18,400.00 | 0.00 |
| Hooli Cloud hosting · October | 0.00 | 19,100.00 | 0.00 | 19,100.00 |
| Annual audit 2026 · Bream Hall | 9,375.00 | 3,125.00 | 0.00 | 12,500.00 |
| Legal fees · Raviga Legal | 6,500.00 | 0.00 | 0.00 | 6,500.00 |
| Office cleaning · Sparkle Facilities | 2,400.00 | 0.00 | 2,400.00 | 0.00 |
| Total | 36,675.00 | 22,225.00 | 20,800.00 | 38,100.00 |
NetSuite
Exact Online
Business CentralQuestions finance teams ask.
Does Eagl book entries without me?
No. Eagl prepares every accrual, reversal and deferral schedule, with the accounts and amounts filled in. Nothing reaches your ERP until a person approves it in Eagl.
Do we need purchase orders?
No. Eagl works from your ledger and the invoices attached in your ERP. It reads the service period on each invoice to decide which month a cost belongs to.
What happens to the accruals we already have?
At setup, Eagl reads the history of your accrual and deferral accounts and rebuilds the accruals behind each balance. You pick a start date: older activity that already balances is closed, everything after it is analysed in detail.
What if the invoice is higher or lower than the accrual?
Eagl still matches it to the accrual and flags the difference when it falls outside the tolerance you set. Close the accrual with a note on why, or tell the agent what to change.
What happens when someone changes an entry in the ERP?
Eagl picks up the change and checks the accrual again. If the month was already reviewed or signed off, it shows what moved since.
Which ERPs does it book into?
NetSuite, Exact Online and Microsoft Dynamics 365 Business Central. Reversals post in the first open period, so nothing lands in a month you already closed.
Which accounts does Eagl look at?
The ones you choose at setup: your accrued and deferred cost accounts, and the P&L accounts it checks for costs booked in the wrong month.
